Superkind for staffing agencies

At a staffing agency the sourcing and coordination eat the time for the conversation: researching candidates, preparing profiles, aligning schedules, keeping clients informed. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the staffing Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Client Updater knows the profiles from the Profile Builder

One placement, from request to offer

How filling a position for Weber AG runs through the four Superkinds at Schneider GmbH Staffing

YouSlack

@Superkind Weber AG is looking for a project manager in plant engineering, start in three months. Find matching candidates.

  1. Candidate Scout

    researches matching candidates and creates a shortlist

    Shortlist
  2. Profile Builder

    prepares the candidate profiles for the client

    Three profiles With your approval
  3. Interview Scheduler

    coordinates interview slots between candidate and client

    Meeting schedule
  4. Client Updater

    updates the client on progress and prepares the offer

    Status report With your approval
Result

The position is filled, the client is satisfied.

LinkedInHubSpotOutlook

Candidate Scout: finds the right people

Searches the database in HubSpot and LinkedIn for matching profiles and builds a shortlist of the best candidates

staffing
You9:00

@Superkind Who fits the project manager role at Weber AG?

Candidate ScoutSuperkind9:04

Five candidates from the database and LinkedIn, three are a strong fit:

  • Candidate A 12 years plant engineering, available
  • Candidate B 8 years, project lead in chemicals
  • Candidate C 15 years, currently in notice period

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Candidate Scout. Search the database and LinkedIn for matching profiles."

  2. Connect LinkedIn and HubSpot. Superkind reads the job requirements and searches both sources.

  3. Say how the shortlist should look: "Maximum five candidates, ranked by fit."

WordHubSpotSharePoint

Profile Builder: turns the CV into a profile

Takes information from HubSpot and the CV, creates the candidate profile in the company template and anonymizes it if needed

Staffing
You10:30

@Superkind Prepare profiles for the three Weber AG candidates.

Profile BuilderSuperkind10:35

Three profiles ready, anonymized, in the company template:

Candidate profile AProject manager · 12 yrs plant engineering · anonymized

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Profile Builder. Create candidate profiles in our template."

  2. Connect HubSpot, Word and SharePoint. Superkind uses the company template and candidate data.

  3. Set the rule: "All profiles are anonymized and wait for my approval."

Google CalendarOutlookMicrosoft Teams

Interview Scheduler: gets everyone to the table

Proposes times to both sides, sends invitations with interview details and reminds everyone the day before

staffing
You14:00

@Superkind Schedule the three interviews with Weber AG.

Interview SchedulerSuperkind14:03

Time proposals sent to everyone:

  • Candidate A Tue 10:00 proposed Waiting for client
  • Candidate B Wed 14:00 proposed Waiting for client
  • Candidate C Thu 10:00 proposed Waiting for candidate

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Interview Scheduler. Coordinate interview slots between candidate and client."

  2. Connect Google Calendar, Outlook and Teams. Superkind sees availability and sends invitations.

  3. Confirm the rule: every invitation waits for your approval.

HubSpotOutlookWord

Client Updater: the client always knows where things stand

Sends the client regular status updates, reports on interview results and prepares the offer

Staffing
You16:00

@Superkind How is the Weber AG placement going?

Client UpdaterSuperkind16:02

Two interviews done, one still upcoming. The client favors Candidate A.

  • Candidate A interviewed, client interested Done
  • Candidate B interviewed, no fit Done
  • Candidate C interview Thu 10:00 Waiting for interview

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Client Updater. Keep the client informed on progress every week."

  2. Connect HubSpot and the inbox. Superkind reads interview notes and writes the status update.

  3. Say when it reports: "Every Friday at 4 pm to the client." Superkind saves it as a routine.

Frequently asked questions

Does Superkind conduct interviews?

No. Superkind handles the work around the placement: sourcing candidates, preparing profiles, scheduling interviews and updating the client. You conduct the interviews.

Is candidate data safe?

Superkind is hosted in Europe, GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including LinkedIn, HubSpot, Word and Google Calendar. Nobody has to learn a new tool.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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