Superkind for temp agencies

At a temp agency everything revolves around assignments, timesheets and contracts: who works where, how many hours, and when does the contract expire. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the temp agency Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Contract Manager knows the Dispatcher’s assignments

A new assignment, from request to billing

How a new assignment request from Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH needs three fitters starting Monday for four weeks. Take care of it.

  1. Dispatcher

    finds available staff and plans the assignment

    Assignment plan
  2. Assignment Coordinator

    sends the assignment confirmation to client and staff

    Confirmation With your approval
  3. Timesheet Collector

    collects timesheets every week

    Hours overview
  4. Contract Manager

    checks the contract term and flags when a renewal is due

    Reminder
Result

The assignment is running, hours are documented, the renewal is prepared on time.

PersonioGoogle CalendarOutlook

Dispatcher: knows who works where and when

Checks availability in Personio, plans the assignments in the calendar and informs staff by email

Dispatch
You8:30

@Superkind Who can start at Schneider on Monday?

DispatcherSuperkind8:31

Three fitters are available. Here is the suggestion:

  • Müller, Thomas Fitter, free from Mon
  • Berger, Lisa Fitter, free from Mon
  • Koch, Jan Fitter, free from Wed

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Dispatcher. Check who is available for every request and suggest an assignment plan."

  2. Connect Personio and the calendar. Superkind reads availability and enters the assignments.

  3. Say how it works: "Suggest the plan before you enter anything." Superkind waits for your approval.

OutlookWordSharePoint

Assignment Coordinator: confirms every assignment in writing

Creates the confirmation from the template in SharePoint, fills in the details and sends it by email

dispatch
You10:00

@Superkind Send the confirmation for the Schneider assignment to everyone involved.

Assignment CoordinatorSuperkind10:02

The confirmation is ready. Client and three staff members are waiting for your approval:

Assignment confirmation Schneider GmbHWord template · 4 recipients

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Assignment Coordinator. Create the confirmation for every new assignment and send it to client and staff."

  2. Put the template in SharePoint. Superkind fills it in automatically with the assignment details.

  3. Set the rule: "Send nothing without my approval."

ExcelOutlookPersonio

Timesheet Collector: keeps track of the hours

Reminds staff on Fridays to submit their timesheets, collects the responses and summarizes them in an Excel overview

Dispatch
You15:00

@Superkind How are the timesheets looking for this week?

Timesheet CollectorSuperkind15:01

Two out of three are in. Koch, Jan is still missing, I will remind him.

  • Müller, Thomas 40 hours Done
  • Berger, Lisa 40 hours Done
  • Koch, Jan still open Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Timesheet Collector. Remind everyone on Fridays to submit timesheets and summarize the hours."

  2. Connect Excel and Personio. Superkind enters the hours into the overview automatically.

  3. Say when it runs: "Every Friday at 2 pm." Superkind saves it as a routine.

SharePointOutlookGoogle Calendar

Contract Manager: never misses a contract

Checks the contract data in SharePoint, flags four weeks before expiry that a renewal is due and prepares the new contract

dispatch
You9:15

@Superkind Which contracts expire in the next four weeks?

Contract ManagerSuperkind9:16

Two contracts are due. I have prepared the renewals:

  • Schneider GmbH expires 15 Apr Waiting for you
  • Weber AG expires 22 Apr Waiting for you
  • Kraus KG not until 30 May

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Contract Manager. Flag four weeks before expiry which contracts need renewing."

  2. Connect SharePoint and the calendar. Superkind reads the contract data and sets the reminders.

  3. Confirm the rule: "Send renewals only with my approval."

Frequently asked questions

Does Superkind send contracts without me?

Only if you want it to. You decide what needs your approval. It shows you confirmations and renewals first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Personio, SharePoint, Excel and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Contract Manager knows the Dispatcher’s assignments and the Timesheet Collector’s hours.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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