Billsby AI employee
A Superkind AI employee that checks overdue invoices, reconciles payments, analyses subscriptions, and prepares responses to payment problems in Billsby. Message it in Teams or Outlook, it works in Billsby and reports back with the result. Before it changes subscriptions, customer data, or payments, it waits for your approval.
- Hosted in the EU
- GDPR data processing agreement
- Ready to start today
- Works in Teams, Slack and more
What is a Billsby AI employee?
A Billsby AI employee connects to your Billsby account and completes specific tasks there. It checks customers, subscriptions, invoices, and payments, reconciles records, and creates reports. Superkind builds it with your company knowledge, your rules, and the terminology used in your billing operations.
Unlike Zapier or Make, there is nothing to configure. You describe the outcome in plain English, Superkind picks the right Billsby actions and chains them with your other systems. Before sensitive changes are carried out, Superkind asks for your approval.
Billsby is a recurring billing platform for customers, subscriptions, products, plans, invoices, payments, and revenue reporting.
You ask in Teams
Describe what you need from Billsby in plain English.
Superkind picks the actions
Selects the right Billsby actions and connects them with your systems.
Superkind works in Billsby
Checks invoices, reconciles payments, and analyses subscriptions.
Superkind reports back
Delivers the finished result to Teams or Outlook.
What can you ask Superkind to do in Billsby?
Messages you would actually send. Copy one, swap in your specifics, and Superkind takes it from there.
“Check every open Billsby invoice from this week and group them by due date and customer status.”
you, to @Superkind“Reconcile today’s Billsby payments against our Excel list and flag every missing match.”
you, to @Superkind“Create an August report covering revenue, active subscriptions, and failed payments in Billsby.”
you, to @Superkind“Let me know here as soon as a payment arrives in Billsby, including invoice, customer, and amount.”
you, to @SuperkindHow does Superkind work with Billsby?
- Native integrations and connectors for 1,000+ tools
1Connect your systems
Connect Billsby securely through the managed connector. Add Teams and the systems where your finance data lives. Superkind only uses the agreed permissions. Billsby is then available directly from Teams.
@Superkind check the open Billsby invoices and prepare a credit note for the duplicate charge.
On it. I am checking the open invoices and reconciling the related payments in Billsby.
2Tell Superkind what you need
Message Superkind in Teams like a colleague. Ask for a list of overdue Billsby invoices or a payment reconciliation, for example. Superkind understands your rules and picks the right Billsby actions. You do not need to build a workflow.
- 3 open invoices found
- Payment INV1047 recorded twice
- Credit note CN208 prepared
Credit note CN208Waiting for your approvalIssue credit note now?3Superkind operates, you approve
Superkind checks the data in Billsby and reports the result in Teams. Read only tasks run independently. Changes to subscriptions, customer data, or payments wait for your approval. Every step in Billsby is logged.
What can Superkind do in Billsby?
Ask in plain English from Teams or Outlook. Superkind picks the right Billsby actions, completes the work, and reports back. No workflows to build.
List customers
Lists Billsby customers with name, email address, status, and customer ID.
Get customer details
Gets the Billsby customer profile with billing address, currency, and custom fields.
Search customers
Finds Billsby customers by name, email address, or customer ID.
Update customer data
Updates contact details, billing address, or custom fields for a Billsby customer.
List subscriptions
Lists Billsby subscriptions with product, plan, status, revenue, and next billing date.
Get subscription details
Gets the plan, cycle, add-ons, allowances, and feature tags for a Billsby subscription.
Create subscription
Creates a subscription for a Billsby customer with a product, plan, and cycle.
Change plan
Moves a Billsby subscription to another plan or cycle.
Cancel subscription
Cancels a Billsby subscription at the chosen time and records the cancellation reason.
List invoices
Lists Billsby invoices by customer, status, date, or due date.
Get invoice details
Gets line items, taxes, amount, status, and payment attempts for a Billsby invoice.
Check open invoices
Finds unpaid or overdue Billsby invoices and links them to customers and subscriptions.
List credit notes
Lists Billsby credit notes with invoice reference, amount, reason, and status.
List payments
Lists Billsby payments by period, customer, invoice, or payment status.
Get payment details
Gets the amount, currency, payment gateway, status, and timestamp of a Billsby payment.
Reconcile payments
Matches Billsby payments with the right invoices and customers for accounting.
Retry payment
Starts another payment attempt for a failed Billsby payment.
Refund payment
Refunds all or part of a successful Billsby payment through the connected payment gateway.
List products
Lists Billsby products with visibility, description, and related plans.
Get product details
Gets the configuration of a Billsby product with plans and checkout settings.
List plans
Lists Billsby plans for a product with pricing model, add-ons, and allowances.
List cycles
Lists billing cycles for a Billsby plan with length, currency, and price.
Check add-ons
Shows add-ons, linked plans, units, and pricing rules in Billsby.
Analyse revenue
Summarises Billsby revenue by period, product, plan, or currency.
Analyse cancellations
Analyses cancelled Billsby subscriptions by period, plan, and cancellation reason.
Check event logs
Checks Billsby events and webhook deliveries with status and timestamp.
Superkind uses Billsby together with your other systems
Ask for outcomes that span systems. The AI employee pulls data from Billsby, reconciles it with your accounting tools and spreadsheets, and delivers one finished result.
Superkind AI employees that work with Billsby
Every role brings its expertise and uses Billsby as one of its tools.
Companies working with Superkind
Frequently asked questions
Everything you need to know about your AI employee for Billsby.
Yes. Superkind connects Billsby through a managed connector. Your team can then put the AI employee to work on customers, subscriptions, invoices, and payments from Microsoft Teams or Outlook. You need neither custom code nor a workflow builder. Access remains limited to the tasks and permissions you agree in advance.
An administrator securely adds the Billsby API key to the managed connector and confirms the required permissions. We test the connection with you using agreed customers, invoices, and subscriptions. Billsby is then available to the AI employee in Teams and Outlook. The key is never shown in messages and can be rotated or revoked at any time.
It can check Billsby customers and subscriptions, find open invoices, match payments, read products, plans, and cycles, and analyse revenue and cancellations. With your approval, it can also change customer data, create or cancel subscriptions, retry payments, and issue refunds. The specific tasks are configured around your rules.
No. With Zapier or Make, you define triggers, steps, and conditions and keep those flows up to date. With Superkind, you simply describe the desired outcome in Teams or Outlook. The AI employee picks the right Billsby actions, connects them with DATEV or Excel when needed, and asks when information or approval is missing.
Only with your approval. Superkind can check the affected Billsby subscriptions, invoices, and payments and fully prepare the next step. A cancellation, another payment attempt, or a refund only runs after a responsible person approves it in Teams. Your team decides which Billsby actions are sensitive and who is allowed to approve them.
Superkind is hosted in the EU and we sign a GDPR data processing agreement. The AI employee receives only the minimum Billsby permissions it needs. Data from your account is not used for training. Every access and action is logged so you can trace what happened. API keys are stored securely and can be rotated or revoked at any time.
Billsby itself offers paid plans in the mid double digit range per month, with higher plans in the low triple digit range per month. Automation is extra: Zapier starts at around 20 euros and Make at around 10 euros per month, both plus setup and maintenance time. Superkind is priced per use case, a fraction of a full-time hire.